From open solicitation to award

DLA · Navy · SAM.gov

How we work

Government procurement runs on verifiable information. This page explains how a solicitation becomes a supplier quote, who reviews it, and the rules we hold ourselves to.

How one part moves through ResupplyAIExample data

The government publishes what it needs by solicitation and NSN.A supplier holds that NSN in stock. We match the two.The supplier quotes on it.A person reviews the quote, and the contractor submits it.

Published by
DLA
NSN
5310-00-000-0001
Quantity · Closes
1,200 EA · Oct 14
Held by
Example Supply Co.
Supplier quote
Received
Status
Reviewed, sent to the contractor

From solicitation to award

Six steps, and who decides at each one.

  1. The government publishes a solicitation

    Each solicitation names the item by NSN, the quantity and the date by which quotes are due.

  2. We match it to stocked parts

    Our matching compares open DLA solicitations with supplier catalogs.

  3. The supplier decides

    The supplier sees the matched part, the quantity and when its quote is due, confirms condition, and sets its own price. Quoting is optional.

  4. A person reviews the quote

    A member of our team reviews every supplier quote before it goes forward. Supplier quotes are never published.

  5. The contractor responds

    The contractor reviews the quote file and submits under its own company and CAGE code.

  6. The result is recorded

    If the contractor is awarded the contract with that quote, it buys the parts from the supplier. The supplier fulfills the order and sends traceability documents where they are required. If not, the quote is marked “Awarded elsewhere”.

Our rules

These are the rules we hold ourselves to.

  • Every record names its source.

    We keep track of the government system that published each solicitation we work.

  • A person reviews each quote.

    Matching is automated. A member of our team reviews every supplier quote before it goes forward.

  • Prices stay with the quote.

    A supplier's price goes forward for one specific solicitation and is never published.

  • No promises we cannot keep.

    We support your decision. We do not guarantee awards, and we do not publish outcome figures.

Where the solicitations come from

We work from solicitations the government publishes on its own systems, and we name the system behind every record.

DLA (DIBBS)

Solicitations for items of supply, published on the DLA Internet Bid Board System.

dibbs.bsm.dla.mil

Navy (NAVSUP)

Business opportunities published by the Naval Supply Systems Command.

navsup.navy.mil

SAM.gov

Contract Opportunities, the federal government's system for posting solicitations to industry.

sam.gov

Supplier matching works from DLA solicitations. Contractors work DLA, Navy and SAM.gov solicitations. We do not publish volume figures we cannot cite.

What traceability evidence looks like

The DLA can ask the company that quoted for evidence that a part comes from its approved source. Under procurement note L04, the evidence takes one of these forms.

  1. Not in stock yet

    A copy of the approved source's original quote to the offeror, naming the exact item and enough quantity.

  2. In stock or shipped

    An invoice on the approved source's letterhead, or the packing slip that came with the shipment, naming the exact item and quantity.

  3. Authorized distributor

    The agreement with, or written authority from, the approved source to buy, stock, sell or distribute the exact part.

  4. Other verifiable information

    Any other record the contracting officer can verify.

2 daysto send the evidence after the contracting officer asks, unless the request sets another date. Otherwise the offer is not considered.

6 yearsthat the contractor keeps traceability records after final payment

Sources: DLA Acquisition Directive (DLAD) procurement note L04, paragraph (g), and procurement note C03 (JUN 2020), published on acquisition.gov. Retrieved Oct 2, 2026.

Your data

  • Your prices are not published

    A supplier quote goes only to contractors that respond to DLA solicitations. It is never shown in public or to other suppliers.

  • Export control at every upload

    At every upload, suppliers confirm that their files contain no export-controlled (ITAR or EAR) or restricted material. Please do not send technical drawings.

  • Encrypted and access-controlled

    Data is encrypted in transit and scoped to your company account.

  • Managed and Search are kept apart

    Supplier quotes are seen only by Managed clients and are never published. Search users never see supplier quotes, supplier prices or client data.

Where automation stops

Matching is automated: software compares catalogs with open solicitations. Everything after the match involves a person. Suppliers decide what to quote and at what price. Our team reviews each quote. Contractors decide what to submit. ResupplyAI supports those decisions and does not make them.

Read the questions Contact us
  1. SoftwareCompares catalogs with open solicitations.
  2. The supplierDecides what to quote and at what price.
  3. Our teamReviews each quote before it goes forward.
  4. The contractorDecides what to submit.
  5. The governmentAwards on its own evaluation.